Event Planner

Planning Music for Special Events

  1. What type of ambiance do I want for this environment?

  2. What style(s) of music would create that perfect setting?

  3. What are my options?

    1. Live Music:

      1. I would want someone who can provide me with knowledge, resources, skill and personality that would ease my mind and lift my spirits.

      2. What instrument(s) would capture both quality and class in this setting?

      3. The musician(s) would need to have the skill to adapt to the needs of the environment since there may be speaking, children, people mulling about, or a concert for a special group of people.

    2. Pre-Recorded Music:

      1. I would need to select, purchase and organize music appropriate for this event.

      2. There would need to be someone available to control the starting and stopping of music as needed.

      3. Will the stopping of music in a place where it doesn't sound complete interupt the flow of mood?

  4. When should I contact a musician? - As soon as possible, 6 months is ideal. Especially for the Christmas season, book early.

  5. When would I meet with the musician? - About 3 months prior to the event is good, if this is needed or desired. For special events, often there is no in-personal meeting ahead of time, rather phone conversation.

  6. What if I have specific music I want to have played? - Let the artist know of your wishes as soon as possible so he or she can get and learn the music.

  7. What if I have a friend I want to have sing or play an instrument as part of this special day, could the musician provide accompaniment? - Often this is fine for both vocalists and instrumentalists. A rehearsal time would need to be determined, even if it is the day of the event. However, rehearsing ahead of time will ensure the best quality of music.

  8. How much would something like this cost me? - There are always several variables, like every other little detail you have to schedule for this very big day. Most harpists in the Kansas City area seem to have comparable rates. Don't hesitate to ask about their training, experience, and even their instrument. Some play the large harp, others play the small one. This can make a difference in the cost, too. So you will need to decide what is going to satisfy you and your guests on this special day.

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